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Thank you for your interest in booking a birthday party package with the Town of Essex. Below is a list of terms and conditions which must be accepted prior to confirmation of booking. Should you have any questions, feel free to contact the Facility Clerk for further information 519-776-7336 ext 1052.
Outside/Additional Food and Beverage Products
Due to staffing and material resources included in rental bookings, outside food and/or beverages are not permitted during bookings without prior written approval. This may incur additional costs.
Cake and ice cream is not included in this policy.
- Absolutely no one shall be allowed in the facility area until the supervising staff is present. Anyone not complying with this rule will be expelled from the premises.
- The Town of Essex reserves the right to cancel a rental. If a cancellation is required, the licensee will be notified as to the reason for such cancellation, and attempts will be made to try to reschedule the party. No charge will be assessed to the licensee for rental time that cannot be rescheduled.
- Charges will apply if:
- There is willful damage caused on the premises.
- Participation numbers of adults and children exceeds original party booking package.
- Any additional supplies or equipment is used which was not included in the original booking package.
- The licensee shall be bound to obey and follow all policies posted throughout the Complex, enforced by the staff, and those listed in the contract. Those found to be breaking these rules shall be subject to their contract being cancelled at once.
- Decorations and signage may be allowed if time permits, and only be secured to walls/doors with non-residual tape (e.g. painters’ tape). Duct tape, electrical tape, scotch tape or other tapes that leave any residue are not permitted.
- The size of party booked must reflect the TOTAL number of participants attending, including all adults.
- Admission policies will apply to all Aquatic Birthday Party bookings including slide and rope. Please review here prior to booking.
Cancellation Policy
Group One:
- Group One is defined as a user that rents one or more regular hourly bookings per week.
- Groups will be allowed to cancel rental time that is not required but must do so seven days in advance of the rental times and will be charged 50% per hour of cancelled rental time unless the time is rebooked by the Town of Essex. Cancellations of less than seven days will not be accepted.
- Rental time may only be cancelled at the beginning or end of the rental time (For example: The original rental was from 7:00 p.m. to 10:00 p.m. and the group wants to cancel one hour, they must cancel either 7:00 p.m. to 8:00 p.m. or 9:00 p.m. to 10:00 p.m.);
- Subletting of rental time will not be allowed; and
- Groups will be set up on schedule payments due the 1st day of each month. Credit Cards/EFT/Post-Dated Cheques may be used for payments.
Group Two:
- Group Two is defined as a User Group that does not book regular rental time.
- Group Two Users must make payment in full for their rental time at the time of booking: and
- If the user chooses to cancel their rental time prior to fourteen business days in advance of the rental, they will receive a full refund/credit. If they cancel less than 7 business days in advance, they will be charged 50% of rental fee. If they cancel with less than three days, they will be charged 100% of rental fee.
I acknowledge and agree that any public location where people are present provides an inherent risk of exposure to COVID-19 and as such the Town of Essex cannot guarantee that you will not be exposed during your visit
I further acknowledge and agree that Participation in The Event has risks and hazards including risks associated with the novel coronavirus and COVID-19. As a participant, I accordingly acknowledge and agree that myself and/or my Child may suffer damages, personal injury, and even death. I freely and voluntarily assume all the risks and hazards of participation, including any legal risks. This means that I am giving up my right to sue the Town for any reasons including negligence, if my Child suffers any damage, injury, loss or death by participating in the Event
Release and Indemnification
You, as authorized representative of the Licensee, has read and on behalf of him/herself, the Licensee, and the Licensee’s members (collectively the “Releasors”), agrees to be bound, without reservation, by this contract and the terms and conditions contained herein and attached hereto, and hereby warrants and represents that he/she is at least 19 years of age, and executes this contract on behalf of the Releasors and has sufficient power, authority and capacity to bind the Releasors with his/her signature.
The Releasors, in consideration of this contract, acknowledges and agrees that the Town of Essex is not responsible for any personal injuries or property damage whatsoever that the Releasors, or any invitee thereof, may sustain or suffer by reason of the use of the Facility.
The Releasors hereby release and forever discharge the Town of Essex, its councilors, officers, employees, and agents [collectively the “Releasees” from all claims, demands, liabilities, actions or causes of action, including but not limited to personal injury, death, or damage to property (whether or not owned by the Releasors), which the Releasors or any other party may advance, howsoever arising out of the Releasors’ use of the Facility or from any non-compliance with, or a violation of, the terms of this contract. This release is binding upon the Releasors and their heirs, executors, administrators, and successors; and ensures to the benefit of the Releasees and their heirs, executors, administrators, successors, and assigns.
